Contents
October 2024
Updated
by Caroline Buckland
Fixed Assets - Reason Codes available for offline processing
Reason codes are used within the Fixed Assets module. A reason code provides a code to explain why a valuation was made and can control the final General Ledger Account postings by substitution of a Path Code (a management code) defined on Fixed Assets Company Controls.
Example below, the substitution code in this example is Cost Centre.
For example:
Online, when an Asset is created and the user enters a Reason Code of NEW on the Initial Valuation, the Path 2 Cost is overwritten with the value CC02 on the Depreciation Provision and Revaluation Reserves postings. Similar for Full Disposal, the overwritten Path 2 Cost is depending on the Reason Code entered, BROKEN sets as CC03, whereas RECYCLE sets as CC04 on the Gain Loss postings. All other postings or reason codes would post to the Standard FA Accounts.
Offline processes did not allow the reason code to be added, this is now available, for the following areas:
Prompt file take-on FK3
Asset take-on FD1
Disposal take-on FK3
Any existing ITK’s (interface toolkit) can have the field added.
New Fixed Assets Reports menu
A new reports menu for Fixed Assets is now available. These reports are also be generated from the overnight batch schedule.
Access the following menus: Fixed Assets>FA Reports
The following reports are available. |
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Transaction Audit Report
Details the GL Postings that have been posted to for the valuations requested
Summary Reports
Provides a report version of the Company Summary of Values viewed online on MFGA
Asset Control Report
Provides a total count of assets on a company since the last Control report was run with cleardown
Prompt File Audit Report
Details the activities that have occurred on the prompt file entries ready to be tidied on the next process
Prompt File Tidy Report
Tidy up by deletion of the previously audited prompt entries.
Archive Assets
Provides a report of assets that can be archived after a certain number of months.
To locate the report, access the following menus:
Systems Admin>Spool
Domain Changes and Functional Enhancements
GL Transactions Domain – AR Entry Date and AP Transaction Date
Two new fields have been added to the GL Transactions domain:
Accounts Receivable Entry Date: Displays the date any AR sourced transaction was entered into Financials.
Transaction Detail/Source System Linked Enquiries/Accounts Receivable/AR Entry Date
Accounts Payable Transaction Date: Displays the transaction date (e.g. invoice date or payment date) associated with any AP sourced transaction.
Transaction Detail/Source System Linked Enquiries/Accounts Payable/AP Tran Date
GL Account Balances Domain – Additional Chart of Accounts Attributes.
For each of the segments of the account code definition, the Disabled Flag and Valid From and To Date fields have been added to the GL Account Balances Domain. The exact field names will reflect the account code definition segment IDs for the Financials company against which the domain has been built.
General Ledger/Account Codes/Account Code Detail
OneAdvanced Rebrand
The new OneAdvanced branding has been applied to report templates and the Jasper user interface where required.
