Contents

GL Enquiries - Transaction Enquiries

Caroline Buckland Updated by Caroline Buckland

The process

You can view transaction level information from this enquiry and link to source data.

 1. Transaction Enquiries

The steps below describe the relevant steps required to access transaction enquiries.

To access the transaction enquiry screens: General Ledger>GL Enquiries-Transactions by Account Code enquiry.

If you hover over a field and see that your cursor has changed to a question mark, it means that this field is promptable, and you can use Prompt to help find the code.

1.   Double click in the field.
2.   You can enter a code or description to limit your search.
3.   Double click on the code you wish to return.

 This will return you to the screen you came from, with your chosen code in the field.

All of the transaction enquiry options will give you the same information the difference between them all is what you will enter in the initial selection window.

2. Selection Windows - Transactions by Account Code

Above you can enter any or all of the GL account i.e Cost Centre, nominal etc
Remember you can use part accounts and %
You can only make an entry in the appropriate field depending on which enquiry option you selected. 

Below shows the selection window for Transactions by:

1.     Batch Type

2.     Analysis Code

3.     Reference

Once the selection has been made you click on OK.

3. Transactions List

There are several fields to view the scroll bar can be used to move to the right hand side of the screen.

This screen will show, GL account, input dates, descriptions, values and where the transaction originated.

If for example the transaction is an invoice from AP then click on the Link to Source button and this will take you to the AP enquiry screen where you can view more details.

Clicking on the Exit icon will take you back each step.

If the transaction originated in AR then the AR Link button must be used.

5. Journal Lines

To see all lines of a journal click on the Journal Details button. 

6. Extended Selection

Extended selection is available to enter parameters to search for a specific transaction.

Click on OK once you have completed the fields in extended selection.

You have several tabs available:

1.              Range

2.              Transaction Details

From and To values can be entered in most of the fields.

Remember you still have to make a selection in the main selection window first.

Was this article useful?

GL Enquiries - Balance Sheet & Profit and Loss

Contact