February 2024

Caroline Buckland Updated by Caroline Buckland

New Feature

AP and AR to GL Reports

This option is available from the Daily Checks menu and allows you check the Accounts Payable creditors control account(s) and Accounts Receivable debtors control accounts are in balance with the General Ledger.

The process to produce this report will run overnight and be available to view from the menu option.

Menu access:

Systems Admin>Daily Checks>AP & AR to GL Reports

Click on the Paperclip icon to view the report, or alternatively click the View Document button.

The control accounts for AP or AR are listed first on the report, if multiple control accounts exist, they will be listed here, these are the values that have posted into the General Ledger.

GL total - is the total of all control accounts listed above, that have posted into the General Ledger.

AP Creditor total is the balance on the AP side, if there is a difference between GL total and AP Creditor Total then please check the System Dashboard for any batches in error.

An example of this is shown below when the postings are out of balance.

AR Examples

Example of out of balance.

System Dashboard   

This will display all companies and list the count of any error batches for General Ledger, Accounts Payable, Accounts Receivable/Sales Invoicing, Purchasing Management, and Inventory Management.

Click on the Review button to investigate each error batch. The batches in error will either need to be completed/updated or cancelled.

If the cancel option is not available, then use the Purge or Disable action. The batches will then be deleted overnight.  

Menu Access:

Systems Admin>Daily Checks>System Dashboard

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