Prevent users posting to specific balance classes
Updated
by Caroline Buckland
When processing Journals in General Ledger, all users by default have access to all Balance Classes. Balance Classes are used to hold different types of balance information. Here are some examples.
· AB Actual balances
· B1 Initial Budgets
· CO Commitments
Other balance classes can be created for your own use. For example, you could use, B2 for revised budgets and B3 for a final budget.
To prevent users from posting to specific Balance Classes in General Ledger the Secured Balance flag can be set against the Balance Class code. Below is an example of the Base Budget.
The next step is to deny users access to the Balance Class, a setting needs to be made against their security group. This feature is controlled via the facility denials option, this is set by security group not individual user.
Locate the security group against the user
Firstly, Locate the security group of the user(s).
To locate the security group for the user(s) access the following menus.
Systems Admin/System Wide Controls/Users & Roles/Users
Enter the User Id in the User field and click on OK or just click on OK to build a full list of users.
Use the View or Amend action against the user.
The security group is listed on the Security /BEM tab.
Use the Exit icon to get back to the menu.
Setting the denials
Facility Denials – this is the amendment of the security group to revoke access to those secured balance classes.
Access the following menus.
Systems Admin/System Wide Controls/Security/Security Groups
In the selection window enter the Security Group of the User and click on OK.
Click on the DENIALS button.
Enter EDX in the Program field, click on OK.
Double click on the Line to access the details screen for the program.
To deny any posting to a Balance Class you have set as Secured enter a Y in Post to secured balances code as show below.
This will prevent users with this security group entering journals in General Ledger.
The user will need to log off and sign back into Financials for the change to take effect.
When a user enters a Journal and uses a secured balance class the following error message is displayed.
