Contents

Prompt File - Asset Creation

Caroline Buckland Updated by Caroline Buckland

The process

To create assets from the Prompt File. This guide utilises a journal but an Accounts Payable Invoice or indeed a Sales Invoice (used for disposals) could also be used to create an entry in the prompt file.

Access the Prompt file

To access the Prompt file follow the menu options, Fixed Assets- FA Processes-Asset Maintenance-Prompt File-click on OK to retrieve a list of transactions.

Create the Asset

Click on the Asset you wish to create and click on the Asset Create

Press Enter on the Keyboard this will highlight the mandatory fields.

You may change the description of the Asset.

Asset Number – enter the Asset Number

Group – if this field has not defaulted enter a group

Category – if this field has not defaulted enter a category

Location – enter a location for the asset

Move through each of the formats to check the details are correct.

Assign GL Accounts to the Asset

Click on the Accounts button.

This will show which GL Accounts are posted to for Depreciation, Cost etc.

You can override these accounts.

Valuation of Asset

Click on the Valuations button.

Press enter on the keyboard for the values to default.

The Valuation and Amount and Effective Date will default.

You may amend the Depreciation Start Date.

Update the Asset

When you have completed all the tabs, click Update.

Was this article useful?

Join Prompt File Items

Contact