November 2022

Caroline Buckland Updated by Caroline Buckland

Accounts Payable Extended Reference 

OVERVIEW 

Accounts Payable Data Entry screens has a new optional feature that allows the transaction reference field to hold 80 characters. 

This feature can be enabled from Accounts Payable Company Controls. 

 Accounts Payable Company Controls (MGAB) 

The flag is located on the Data Entry format, flag the ‘Extended Reference in Use’ field.   

Contact you customer success representative if you would like to implement this new feature. 

Accounts Payable Data Entry (MGBC) 

When entering invoices and credit notes the Reference field will have 80 characters available. 

Menu access: Accounts Payable>AP Processes>AP Data Entry>Enter Invoices 

Accounts Payable - Logged Invoices (MGCA) 

The data entry logging screens will also allow the entry of 80 characters.   

Examples below are the two formats available for logging invoices. 

Menu access: Accounts Payable>AP Processes>AP Data Entry>Log Invoices 

MGCA 

Accounts Payable Enquiries (MGZA) 

A new enquiry option is available that will allow you to enter the 80-character Reference when retrieving supplier transactions. 

Menu access: Accounts Payable>AP Enquiries>Supplier Transaction Enquiries 

Graphical user interface, table Description automatically generated

Detail screen displaying 80-character reference.  

Accounts Payable Enquiries -supplier header details (MGEF) 

When you select the DETAILS button from any of the enquiry screens this will display the new reference and the original reference which will now display the last 16 characters. 

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