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June 2023

Caroline Buckland Updated by Caroline Buckland

Multiple BACS file formats

Currently, the format of the BACS file is defined for the whole system, so only one BACS file format can be used.

In the June update BACS file formats can now be applied to each Bank Code, with the addition of the bank file will now be appended with the date and time, so multiple payment runs can be ran each day without any overwrite on the files produced. The new BACS file name will be of the form:

BACS.CC.PP.YYYYMMDD.HHMMSS Where: CC is the AP Company Code PP is the AP Bank Code that determines the source bank account of the organisation YYYYMMDD is the date of the creation of the file HHMMSS is the time of the creation of the file

For example, for the files:

BACS.04.S1.20230523.134447 BACS.04.S2.20230523.102346

These identify that for company 04 on 23rd May at 13:44:47, a BACS file for bank code S1 was created and at 10:23:46 for bank code B2 another bank file was created.

Please note that all BACS files will now have the new name format.

To implement multiple BACS file formats, raise a support case with Advanced.

Inventory Management – Default Store Code

If Inventory Management is in use, a default ordering store code can now be added to the item code, this will then default on to the order when creating documents from the procurement portal. 

 Note: this only applies to stock items and orders raised in the procurement portal 

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